Operational Guidelines - 2004 - 2009

GENERAL DESCRIPTION and STATEMENT OF PURPOSE:

The BCTF is a collaborative effort of individuals and organizations concerned with the conservation of wildlife populations threatened by the unsustainable hunting and sale of bushmeat in Africa and around the globe. This effort has been established to facilitate communications and cooperation regarding information and activities of member organizations and individuals. As a unique forum for issues relating to the commercial trade of bushmeat in Africa and around the globe, this coalition aims to rapidly respond to the collective needs of its members and partners while supporting their independent objectives.

The commercial bushmeat trade is considered by the BCTF to be an immediate threat to local and regional extinction of numerous species, including those that are officially listed as endangered or threatened with extinction, and to the health and well-being of African and global communities and the ecosystems upon which they depend. This bushmeat commerce is recognized as an economically and ecologically unsustainable practice. The members of the BCTF are dedicated to developing an accurate understanding of the commercial bushmeat trade in Africa and around the globe through networking member information, experiences, and actions. The primary goal of the BCTF is to support the work of its members in identifying and implementing effective and appropriate solutions to the unsustainable exploitation of wildlife, including endangered and threatened species, in Africa and around the globe.

The BCTF operates under the direction of a Steering Committee (SC) composed of individuals appointed by Supporting Member (SM) organizations and elected by the General Membership (GM). The SC votes for a seven-member Executive Committee (EC), including the Chair, which directly oversees the work of BCTF staff. BCTF is supported by salaried full-time staff (Director, Program Coordinator and Information Services Coordinator), temporary paid consultants, interns, volunteers, and the General Membership (GM). Financial support for salaried personnel and specified BCTF activities is provided by Supporting and Contributing Member (SM) institutions and individuals as well as grants, which support projects involving at least three (3) Supporting or Contributing Member institutions.

GOALS AND TIME FRAME:

BCTF was established in 1999 with full operations for Phase I beginning January, 2000 and continuing through 30 June, 2004. The second phase of BCTF began 01 July 2004 and continues through 30 June 2007 with a SC and SM review for consideration of renewal in July 2006.

The primary BCTF goals established in 2000 are:

  • Establishing an information database regarding the activities and impacts of the African commercial bushmeat trade (ecological, economic, and social).
  • Establishing mechanisms for information sharing among member organizations with the goal of increasing collaboration and effectiveness of field program actions and reporting/ evaluation of results.
  • Informing, raising awareness, and identifying support from key decision-makers regarding the scope and immediacy of the problem.
  • Coordinating cooperative Public Relations/ Media campaigns to inform the public in the USA about the bushmeat crisis (including collaboration with member institutional/individual partners to develop similar, culturally appropriate, information campaigns in Africa).
  • Engaging African partners and stakeholders in the BCTF process.
  • Building and maintaining communications among members of the BCTF to facilitate collaborative policy, decision-making, fund-raising, and action implementation among the disparate members of the BCTF.
  • Developing linkages with parallel collaborative efforts emerging among African and European counterparts.

Inclusive of the above, BCTF (2004-2007) aims to:

  • Be the primary, reliable, credible source of information on the bushmeat issue (commercial, illegal and/or unsustainable) in Africa, Asia, Latin America and around the globe.
  • Use information to catalyze connections in the bushmeat arena, to support conservation on the ground.
  • Strengthen domestic and international policies focused on mitigation of the illegal, unsustainable activities related to bushmeat (government, private sector, etc.)
  • Identify and cultivate key decision makers that will advance our vision.
  • Respond to requests from key decision makers that result in the advancement of our vision.
  • Raise awareness of the bushmeat crisis and its implications among (a) members (b) key decision makers (c) public in Africa and North America and around the globe.
  • Motivate and enable action addressing the bushmeat crisis.
  • Promote education and training opportunities to enhance member and partner capacity to address bushmeat.

MEMBERSHIP

GENERAL MEMBERSHIP:

General Members (GM) include organizations, institutions, and individuals maintaining an interest in the African or global commercial bushmeat trade who are providing less than $1,000 annual financial support (i.e. not Supporting Members or Contributing Members). The primary form of communication among the membership is via electronic mail (i.e. Bushmeat Listserv). Due to this communication form and the diversity of individuals and organizations currently involved and likely to join, membership is free--though contributions are welcome. Once members sign onto the listserv they are able to share in communications with the membership according to guidelines established for the listserv. General Members are able to serve on the Steering Committee (At Large).

CONTRIBUTING MEMBERSHIP:

Contributing Members include organizations, institutions, and individuals maintaining an interest in the African or global commercial bushmeat trade who are providing more than $1,000 and less than $6,000 annual financial support. Contributing Members are listed on the BCTF Website and in BCTF information materials. Contributing Members are able to nominate candidates to serve as At Large members of the Steering Committee. Contributing Members receive copies of all SC and financial reports.

SUPPORTING MEMBERSHIP:

Supporting Members are organizations, institutions, and individuals maintaining an interest in the African or global commercial bushmeat trade that provide a minimum annual BCTF support fee of $6,000. Institutional Supporting Members are represented by the CEO or appointed senior level personnel who can nominate one Steering Committee Member to represent the organization, institution, or individual. The appointed SC Member can be replaced by another appointee of the institution/individual should the original appointee no longer be able to serve as an SC member. Supporting Members may vote for members of the Executive Committee (EC). Supporting Members are listed on the BCTF letterhead, website, and information materials and receive copies of all SC and financial reports. The Host Institution maintains an automatic Co-Chair position on the Executive Committee.

PATRON:

Patrons are individuals or institutions who provide funding to the BCTF above the level of $10,000 per year. These individuals and/or institutions maintain a direct interest in supporting the resolution of the bushmeat crisis. They do not maintain a decision-making position on the BCTF Steering Committee or within the BCTF but are welcome to attend meetings and receive correspondence. Patrons are listed on the BCTF letterhead and website. Patron support is reviewed and approved by the BCTF Steering Committee.

HOST INSTITUTION:

BCTF staff are housed and employed by the BCTF Host Institution. This organization directly covers costs for the general overhead of housing and administration for BCTF staff and program including: offices, office furniture and equipment (printer, computer, photocopier, telephone etc.), personnel administration, grant administration (for any outside grants secured by BCTF), IT support (email, file servers, website, networking, etc.), public relations/communications, legal and general operations. The BCTF Host Institution identifies an individual within their organization who is automatically assigned the BCTF Co-Chair officer position on the BCTF Executive Committee of the BCTF Steering Committee. Institutions interested in hosting the BCTF project submit a statement of interest at each phase transition (AZA Phase I 2000-2004, WCS Phase II 2004-2007) and the BCTF Steering Committee votes for the institution of their choice. The institution with the highest number of votes is awarded Host Institution position. BCTF Host Institution is considered a BCTF Supporting Member but does not pay the annual membership fee, which is included in the in-kind costs of hosting the BCTF project. A Memorandum of Understanding is established between BCTF and the Host Institution, which is approved by the Executive Committee.

STEERING COMMITTEE:
Composition and Term Length

The BCTF is directed by the Steering Committee (SC) composed of appointed representatives of each Supporting Member institution as well as elected representatives of Contributing and General Members. A seven-member Executive Committee (EC) is elected by the SC and includes one of the Co-Chairs (1), Vice Chair (1), Key Decision Maker Champion (1), Information Services Champion (1), Awareness Champion (1) and Education Champion (1). The Host Institution maintains an automatic Co-Chair officer position (1).

Appointment/Election Process

Appointments for the Supporting Member SC positions shall be made by CEOs or other authorized senior executives of Supporting Member institutions. Each appointee’s supervisor must agree to support necessary time and/or financial commitments required of BCTF SC members (see SC commitments section below). Supporting Member appointees provide bios describing their backgrounds and anticipated contributions to BCTF. Bios are made publicly available on the BCTF website.

Nominations (including self-nominations) for five (5) At Large SC positions shall be made by the General Membership (GM) to the BCTF SC election point of contact (usually the BCTF Director). Nominees are notified of their nominations and requested to accept/reject the nomination. Each nominee’s employer must agree to support necessary time and/or financial commitments required of SC members (see SC commitment section below). All candidates for the At-Large election will submit a statement, describing their background and reasons for candidacy, to be circulated to the SM and GM along with the voting ballot. Results of the vote are posted to the Bushmeat Listserv including the names and background information of the five (5) At-Large SC members elected and their first alternates (person with the next highest number of votes who takes the place of the SC member in case of travel/emergency/ resignation).

The seven (7) BCTF Executive Committee Members are elected by the SC, with the exception of the Host Institution Co-Chair position, after the full SC election process is complete. One (1) of the At-Large SC Member representatives may be elected to sit on the Executive Committee. SC Members serve a three-year term.

Former BCTF Officers (Chair and Vice-Chair) are considered Advisors to the BCTF Steering Committee, are welcome to attend meetings and are included on SC correspondence.

Responsibilities

The SC is primarily responsible for:

 

  • Collaborating with the Director, Sub-Committees, Working Groups, and General Membership to facilitate and provide network support for actions being taken to address the commercial bushmeat trade
  • Adopting and amending Operational Guidelines for the BCTF
  • Approving BCTF Position Announcements and establishment of new positions as space and funding permits
  • Reviewing candidates for the BCTF
  • Prioritizing activities conducted by the BCTF Director and staff
  • Reviewing performance of BCTF Director and staff
  • Overseeing and approving the BCTF budget
  • Fundraising for BCTF activities
  • Approving documents and PR statements prepared by the BCTF staff
  • Establishing policy statements for review/approval by the General Membership (e.g. consensus statement)
  • Admitting and encouraging new members to the BCTF
  • Approving Sub-Committees, working groups and general BCTF projects to assure coincidence with BCTF Statements of Purpose and goals

Decisions are made by majority vote (with consensus being the goal)

SC Commitments

Each appointed/elected member of the SC will be required to commit time towards the following:

  • Efforts to recruit additional Supporting Members and/or financial support for the BCTF
  • Collaboration with the SC in approving annual work plans
  • Identification and communication with BCTF staff of member (own institution or other) information and actions to address the bushmeat crisis
  • Attendance (including self-financing) at a minimum of one meeting per year in Washington, DC and telephone conference calls as needed
  • Regular access to email contact

SC Chair Responsibilities and Commitments

(In addition to regular SC member responsibilities/commitments, certain items from this list may be delegated to other SC members on approval of SC)

  • [Host Institution SC ONLY]: Overseeing administrative requirements (budgeting, contract development, grant management, technical support, legal, personnel, etc.) for both staff and project operations
  • Works with Director in gathering input, developing agenda, facilitating preparation, and overseeing regular SC meetings/discussions (by conference call or online discussion), attaining SC approval of SC meeting minutes; co-facilitating on-line BCTF discussion of SC meeting minutes, plans and actions
  • Developing agenda, overseeing preparations, and co-facilitating annual SC organization and strategy meetings (all SC members together in one location), co-facilitating on-line list-serve discussion
  • Directing procedures to optimize communication and working relationships among the members of the SC
  • Evaluating the effectiveness of the SC, recommending process and structure improvements to SC; helping Director to assure institutional and individual BCTF members are satisfied with their capacity to communicate with SC
  • Conducting annual performance review of BCTF, SC, and Director
  • Seeking involvement and recruiting membership of institutions and individuals in fields that are crucial to the control of bushmeat commerce in Africa that are not yet represented on the BCTF (e.g. Economics and International Finance, Agriculture & Forestry,
  • Social Change and Community Development, Law and Dispute Resolution, Religion and Education etc.)
  • Providing strategic oversight of all Sub-Committees directly or through delegation to other SC members, as directed by SC.

SC Vice-Chair Responsibilities and Commitments

(In addition to regular SC member responsibilities/commitments)

  • Coordinating budget administration of the BCTF
  • Oversee activities of Champions and assure progress is being made on work plans within sub-committees.
  • Other administrative and operations management functions as delegated by the SC.

BCTF SUB-COMMITTEES:

The BCTF has identified four Sub-Committees (SBC): Key Decision Makers, Information Management, Awareness, and Education. Establishment of additional SBCs is approved by the SC. Initially SBCs will develop goals and strategies to address particular needs for their sub-committee concerning the commercial bushmeat trade. The SBCs, led by an Executive Committee Champion, supported by the Director and appointed staff, are composed of volunteers from the BCTF GM and are responsible to organize statements of purpose and operational standards (meeting schedule, goals and objectives, etc.) individually. Each SBC Champion is appointed by the SC. Quarterly reports will be prepared by each SBC to be distributed via the Bushmeat Quarterly (BQ) published by the BCTF.

BCTF PERSONNEL:

BCTF salaried full time staff follow employee procedures and receive benefits according to the BCTF host institution and are considered legal employees of the host institution. Senior staff (Director) hires (salary determination, announcements, interviews, etc.) are conducted by the SC Chairs with recommendations for final position offer being made to the SC. BCTF Director and SC Chairs conduct all other hires.

Currently (August 2004), BCTF includes the Director, Program Coordinator and Information Services Coordinator as full time staff. Temporary personnel may be added in the form of consultants, interns, or volunteers who will undertake specific tasks on behalf of the SC and GM. These individuals will operate as a team responsible for directly implementing activities agreed upon by the SC.


BCTF Director

General Statement of Job

With supervision from the BCTF Executive and Steering Committee, leads program development and provides support for Bushmeat Crisis Task Force operations. Supervises BCTF staff (currently Program Coordinator and Information Services Coordinator) and other related personnel. Provides reports for the BCTF Executive and Steering Committees. Reports to the BCTF Steering Committee Host Institution Co-Chair and Executive Committee Officers (Co-Chair and Vice-Chair).

Essential Job Functions

Responsible for overall program development, coordination, planning and implementation. Communication with Supporting Members, Steering Committee and Executive Committee regarding program progress. Develop, maintain, and monitor BCTF budget. Fundraise for BCTF operational and programmatic budget. Oversee general administration and technical development of BCTF programs. Establish and maintain communications with media. Identify and collaborate with key decision makers from US Government, international governments, industry, and international organizations toward identifying policy opportunities and collaborative action opportunities. Supports at least one BCTF Sub Committee (Key Decision Makers)

Identify, hire, and supervise BCTF staff. Responsible for overseeing staff and BCTF program development, including: BCTF Information Packet and materials (fact sheets, publications, reports), the Bushmeat Information Management and Analysis Project (IMAP), BCTF Website, BCTF Bushmeat Listserv, Bushmeat Promise, Bushmeat Education Resource Guide, general education and public awareness support and development, bushmeat curriculum development in African Wildlife Colleges, and other BCTF programs.

Oversee development and planning of BCTF events including Steering Committee Meetings, Supporting Member gatherings, and other bushmeat information related events.

Represent BCTF in international professional meetings, media events, and others.

Prepare publications for peer-review journals and media outlets. Identify media opportunities and respond to media requests for information and materials.

Performs other duties as requested by the BCTF Executive Committee or his/her designee.

Knowledge, skills and other characteristics

Knowledge of general conservation and the bushmeat issue in particular.

Proficiency in French (written and verbal).

Strong organizational skills.

Strong communication skills both written and verbal.

Skill in data analysis and report development.

Skill in establishing working networks.

Excellent teamwork skills and experience.

Demonstrated leadership and management skills.

Minimum Training and Experience

Masters in conservation-related field.

Experience in project development and management.

Experience with staff management.

Fundraising and budget management experience.

Experience with MSOffice software.

Experience with general office equipment


BCTF Program Coordinator

General Statement of Job

Under general supervision, performs both technical and administrative duties to support the Bushmeat Crisis Task Force functions. Provides support to the Director and collaborates with the Information Services Coordinator. Provides reports for the BCTF Executive and Steering Committees. Reports to the BCTF Director.

Essential Job Functions

Responsible for education and public awareness support and development, including bushmeat curriculum development in African Wildlife Colleges, the U.S.-targeted Bushmeat Education Resource Guide and support for educational resources with African colleagues. Works with Director, SC, Supporting Members and colleagues to support bushmeat public awareness efforts in Africa. Responsible for Bushmeat Promise follow up (with Information Services Coordinator). Supports communications with global network regarding bushmeat related information for general, media, key decision maker, and professional use. Prepares content for BCTF website and discussion forums. Supports at least one BCTF Sub-Committee (Education and Awareness)

Performs various administrative duties including formatting documents; composing letters; proofing; producing and mailing solicitations or information reports; acknowledgement letters; faxing; preparing checks for submission to the accounting department; creating and maintaining files; assisting with preparation of reports; monitoring BCTF mail; making travel arrangements; scheduling meetings and conference calls and other general administrative support.

Fundraising and grant management related to the bushmeat curriculum development in African Wildlife Colleges efforts and other BCTF programs including preparation of proposals, reports and other communications with funders.

Provides support for special events including Steering Committee Meetings, BCTF participation in international professional meetings, media events, and others. Duties include producing and mailing invitations, maintaining RSVP process, sponsor acknowledgement, logistical arrangements etc.

Works with BCTF to provide information and management of BCTF Bushmeat Listserv.

Performs other duties as requested by the BCTF Director, Executive Committee or his/her designee.

Knowledge, skills and other characteristics

Knowledge of general conservation and the bushmeat issue in particular.

Proficiency in French (written and verbal).

Strong organizational skills.

Strong communication skills both written and verbal.

Skill in data analysis and report development.

Skill in establishing working networks.

Excellent teamwork skills and experience.

Minimum Training and Experience

Bachelor’s degree, Master’s or equivalent experience preferred.

Experience in educational resources development or teaching.

Experience with MSOffice software.

Experience with general office equipment.

Information Services Coordinator:

General Statement of Job:

Under general supervision, performs both technical and administrative duties to support the Bushmeat Crisis Task Force functions. Provides support to the Director and collaborates with the Program Coordinator. Provides reports for the BCTF Executive and Steering Committees. Reports to the BCTF Director.

Essential Job Functions:

Responsible for database development, management, analysis, and reporting including Research Archive, Project Database, Bushmeat Feedback forms, Bushmeat Promise forms, BCTF Action Plan and data layers for the Bushmeat Information Management and Analysis Project (IMAP). Coordinates communications with global network regarding bushmeat related information for general, media, key decision maker, and professional use. Supports at least one BCTF Sub Committee (Information Management). Prepares quarterly and monthly publication: BCTF Bushmeat Quarterly and Bushmeat Bulletin.

Performs various administrative duties including formatting documents; composing letters; proofing; producing and mailing solicitations or information reports; acknowledgement letters; faxing; preparing checks for submission to the accounting department; creating and maintaining files; assisting with preparation of reports; monitoring BCTF mail; making travel arrangements; scheduling meetings and conference calls and other general administrative support.

Website content development and creation of upgraded mechanisms for sharing BCTF databases and communications systems including web-based Bushmeat IMAP project.

Fundraising and grant management related to the Bushmeat IMAP project and other BCTF programs including preparation of proposals and communications with funders.

Provides support for special events including Steering Committee Meetings, BCTF participation in international professional meetings, media events, and others. Duties include producing and mailing invitations, maintaining RSVP process, sponsor acknowledgement, logistical arrangements etc.

Works with BCTF to provide information and management of BCTF Bushmeat Listserv.

Performs other duties as requested by the BCTF Director, Executive Committee or his/her designee.

Knowledge, skills and other characteristics

Knowledge of general conservation and GIS development.

Skill in database development and management.

Strong organizational skills.

Strong communication skills both written and verbal.

Skill in data analysis and report development.

Skill in establishing working networks.

Excellent teamwork skills and experience.

Minimum Training and Experience

Bachelor’s degree, Master’s or equivalent experience preferred.

1-3 years database development experience.

Experience with Word, Excel, Access, GIS, and website development software.

Experience with general office equipment.

 

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